Schedules

Schedule 1 – Portfolio Holders and Members of Committees (Nelson City Council 2010 – 2013)

Mayor ex-officio on all Committees except Hearings Panel and Regional Transport Committee

Aldo Miccio

Deputy Mayor

Ali Boswijk

Portfolios Holders

Community Services

Councillor Pete Rainey

Councillor Ali Boswijk (deputy)

Infrastructure

Councillor Gail Collingwood

Councillor Paul Matheson (deputy)

Governance

Councillor Ian Barker

Councillor Eric Davy (deputy)

Policy and Planning

Councillor Rachel Reese

Councillor Derek Shaw (deputy)

Economic Development

 Councillor Rachel Reese

Councillor P Matheson (deputy)

Committees

Audit, Risk and Finance Committee

Mayor, Cr Barker (Chair) Cr Reese, Cr Collingwood

Civil Defence Emergency Management Group

Mayor and Deputy Mayor

Economic Development Committee

All Councillors

Councillor Rachel Reese

Councillor Paul Matheson (deputy)

Hearings Panel

All Councillors, refer to the membership paragraphs in the Hearings Panel section

Commissioner Ian Barker

Commissioner Gail Collingwood

Commissioner Eric Davy

Commissioner Rachel Reese

Commissioner Derek Shaw

NCC TDC Joint Shareholders Committee

Mayor, Deputy Mayor and Cr Reese, or alternates

Nelson Regional Sewerage Business Unit

Cr Shaw, Cr Matheson

Resource Management Act Procedures Committee

Mayor, Cr Reese, Cr Shaw

Regional Transport Committee

Cr Shaw, Cr Collingwood, Cr Barker, Cr Copeland, Cr Matheson

Remuneration Review Committee

Mayor (Chair), Cr Boswijk, Cr Collingwood

Nelson Tasman Regional Pest Management Committee

Cr Barker, Cr Copeland, Cr Davy, Cr Ward

Note:  The Committee also includes three Councillors from Tasman District Council

Nelson Central Relief Fund

Mayor, Cr Barker, Chief Executive

Schedule 2 - Trading Organisations

Council Controlled Trading Organisations (CCTOs)

Company shareholders

All companies

Mayor, Deputy Mayor, Cr Barker

Nelmac Ltd

Directors: Richard Jenkins, Robert Gunn, Sara Jane Weir, Jim Williamson

Nelson Airport Ltd

Directors: jointly appointed with Tasman District

Paul Steere, Judy Fanselow, Annette Milligan

TDC Director: Michael Higgins

NCC Director: Paul McGuinness

Tourism Nelson/Tasman Ltd

Directors: jointly appointed with Tasman District

Phillip Taylor, Larry Lumsden, Terry Horne, Sharon McGuire

Stoke Heights Joint Ventures (The Ridgeways)

Executive Manager Support Services

Other commercial trading enterprises, but not classified as a CCTO

Port Nelson Ltd

Directors:   jointly appointed with Tasman District – Nick Patterson, Phil Lough, Bronwyn Monopoli, Peter Schuyt

NCC Director: Paul Le Gros

TDC Director: Tim King

Schedule 3 - Council Controlled Organisations

CCOs are organisations that a local authority controls 50% or more of the voting rights, or rights to appoint directors.

The City of Nelson Civic Trust

His Worship the Mayor is Patron, and the Chief Executive is an ex officio member

Other members of the Trust are:

Roger Nicholson (Chair), Mary Gavin, Philip Coote, Dame Alison Roxburgh, Cathy

Knight, Richard Rainey, Murray Farrant, Chief Executive, Glen Roberts

The Nelson Regional Economic Development Agency

Independent trust, there is no Councillor representative

Members of the Trust are:

Paul Dalzell, Ropata Taylor, Ian Wheeler, Robin Whalle

The Bishop Suter Trust

Independent Trust, there is no Councillor representative

Members of the Trust are:

Craig Potton, Ian MacLennan, Donna Hiser, Sara Chapman, John Hambleton

The Tasman Bays Heritage Trust

Independent trust

There is no Council representativ

Members of the Trust are:

Sara Chapman, Annette Walker, Mairangi Reiher, Chris Bowater, Liz Richards

Schedule 4 - Council Organisations

COs are organisations in which one or more local authorities controls any proportion of the voting rights or rights to appoint a director/trustee.

Arts Council Nelson

Cr Ward

Broadgreen Society

Cr Collingwood

Cawthron Institute Board

Mayor (appointed by Parliament to the Mayor)

Kahurangi Employment Trust

Cr Boswijk, Cr Davy

Nelson Tasman Business Trust

Cr Reese

Nelson Tasman Mayoral Relief Trust

Mayor & Deputy Mayor

Note:  the Trust also includes the Mayor and one Councillor of Tasman District Council plus one other member appointed by the 4 elected members.

Safer Community Council

Mayor, Deputy Mayor

Sport Tasman Trust

Cr Rackley

Tahunanui Beach Holiday Park

Cr Barker

Talking Heads

Mayor, Deputy Mayor

Top of the South Scenic and Heritage Trails Trust

Mayor, Cr Shaw

Trustpower Community Awards

Mayor, Cr Collingwood

Whakatu Marae

Mayor to act as liaison

Youth and Community Facilities Trust (The New Hub)

Cr Collingwood

Youth Nelson

Cr Rainey

Council may also appoint elected representatives to organisations or forums where voting rights are not held. These include:

Community and Whanau Group

Cr Rainey, Cr Fulton

Active transport forum

Cr Ward

Nelson Youth Counci

Cr Rainey, Cr Fulton

Schedule 5 - Other Organisations With Official Council Representation

Marina Users Group

Cr Rainey and Cr Rackley

Sustainability Forum

Mayor, Cr Reese, Cr Shaw, Cr Copeland, Cr Ward

Nelson Biodiversity Forum

Cr Reese, Cr Shaw, Cr Davy

Nelson City Physical Activity Fund

Cr Matheson

Nelson Tasman Connections Steering Group

Mayor

Positive Ageing Forum

Cr Barker

Regional Funding Forum

Mayor, Cr Barker, Cr Rainey, Cr Shaw

Sister Cities

Mrs Marilyn Gibbs

Mayor, Cr Collingwood

Tasman Bay Heritage Trust Appointments Committee

Mayor, Cr Rackley, Chief Executive

Waimea Water Augmentation Committee

Cr Boswijk

Education Enterprise Agency

Cr Rackley

Schedule 6 - Working Parties

Kotahitanga Hui

All Councillors

Mayors Christmas Dinner

Mayor and Deputy Mayor

Nelson Tasman Housing Forum

Cr Collingwood

Saxton Field Working Party

Mayor, Cr Rainey, Cr Copeland, Cr Rackley

Community Spirit Awards

Mayor, Cr Barker, Cr Reese, Cr Rainey, Cr Collingwood, Cr Rackley

Section 6C RMA Significant Indigenous Vegetation Working Group

Cr Reese, Cr Shaw

Waimea Inlet Forum

Cr Barker, Cr Reese, Cr Shaw

EDA Liaison Group

Cr Boswijk, Cr Reese, Cr Matheson

Advertising Commercial Sexual Services Bylaw Panel

Mayor, Deputy Mayor and Governance Portfolio Holder

Schedule 7 – Appointment of Directors/Trustees

Procedure for Appointment of Directors/Trustees – Nelson City Council

1. Introduction

The Council controls or has significant shareholdings in several Council Controlled Organisations and in Port Nelson Limited, a port company registered in accordance with the Port Companies Act 1988. These operate as independent organisations with their operations overviewed by a Governing Body of Directors or Trustees.

2. Scope

The purpose of this policy is to set out the procedure for the selection, appointment, and review of Directors/Trustees appointed, to the Governing Bodies of Council Controlled Organisations (CCOs) as per Clause 57 of the Local Government Act 2002, and for Port Nelson Limited.

3. Criteria for Selection of Directors/Trustees

The criteria for selection set out in this paragraph shall apply to Directors/Trustees of all CCOs, and Port Nelson Limited.

a.     Have completed the Institute of Directors course or have equivalent experience.

4. Criteria for Consideration

The criteria for selection set out in this paragraph may apply to Directors/Trustees of all CCOs, and Port Nelson Limited.

b.     Demonstrated ability to think commercially and financially about strategies, projects and the intelligent deployment of resources.

c.     Articulate, able to convey thoughts in a concise and clear manner.

d.    Prepared to be counted on important matters.

e.     Have a clear commitment to, and understanding of, the responsibilities of Directorships.

f.     Relevant business experience and/or the ability to gain an in-depth familiarity with the company and its business area.

g.    Objectivity in decision making.

h.    Respect for colleagues and staff.

i.    High ethical standards.

j.    Proven commercial experience.

k.   Positive attitude to public ownership and the principles of good corporate citizenship.

l.    Financial acumen.

m. Commitment to regional needs and priorities.

n.  Any special considerations/requirements in respect of the specific organisation.

5.  Process for Appointment of Directors/Trustees

1.     The Chief Executive, or delegate and one or more members of the Remuneration Review Committee will meet with the Chairperson of the relevant Governing Body to  discuss  specific  requirements  and  consider  any  necessary  variation  to  the process (clause 9).

2.     From  the  information  provided  a  recruitment  consultant  will  be  employed  to develop a list of candidates and for this purpose may advertise specifically for the vacancy needing to be filled.

3.     The Executive Manager Support Services or where the appointment relates to a vacancy on to the Tasman Bays Heritage Trust, the Bishop Suter Trust, the Nelson Regional Economic Development Agency or similar community organisation, the Executive Manager Community Services, may refer to the recruitment consultant for inclusion in any list of candidates any person or persons recommended for consideration by the Chairperson of the Governing Body Chief Executive and the Mayor and Councillors.

4.     The recruitment consultant shall undertake a preliminary interview of those listed for appointment, having regard for the criteria listed in clauses 3 and 4 above, and carry out a reference check as necessary, before developing a short list for recommendation in a report to the Council.

5.     The Council will make the final decision on the recommendation of the Executive Manager Support Services/ Executive Manager Community Services.

6.  Reappointment of Directors/Trustees

1.     Where a Director/Trustee‘s  term of  appointment  has expired and they are offering themselves  for  reappointment,  the  process  outlined  in  this  section  will  apply, subject to the provisions of the constitution or rules of the organisation concerned.

2.     The Executive Manager Support Services/Executive Manager Community Services may make confidential enquiries from the Chairperson and other members of the Governing Body as necessary. These enquiries will seek to ascertain:

a.     Whether the skills of the incumbent add value to the work of the Governing Body.

b.     Whether there are other skills which the Governing Body needs.

3.     The overall maturity of the Governing Body i.e. there may be circumstances where many of the Governing Body are new and a change in existing Directors/Trustees would compromise the Governing Body‘s ability  to pursue a desired vision and long term strategy. Conversely, there may be a need for new skills and ideas.

4.     The Executive Manager Support Services/Executive Manager Community Services will consider the information obtained and form a view on the appropriateness of reappointment or making a replacement appointment.

5.     Where it is the opinion of the Executive Manager Support Services/Executive Manager Community Services that reappointment is appropriate then the reappointment will be recommended to the Council. If it is considered that reappointment is not appropriate the process outlined in section 5 (above) will be followed.

7.  Remuneration of Directors/Trustees

Directors/Trustees shall receive fees in accordance with the scale approved from time to time by the Council prior to the organisation‘s annual general meeting.

The governing body of the organisation will provide appropriate information and details of any proposal to request  an increase in remuneration at least 3 months before the CCO‘s Annual General Meeting.

8.  Appointment of Staff Members as Directors/Trustee

It is acknowledged that on occasion there may be reasons to appoint a staff member as a Director/Trustee of a CCO.  Any report making such as a recommendation to the Council must clearly explain the reasons supporting this course of action.

In the normal course of events staff will not be appointed to directorships however from time  to  time  this  may  be  necessary. The  appointment  or  reappointment  of  a Director/Trustee who is also a staff member will be handled in accordance with the procedures outlined in sections 5 and 6 except that there will be no remuneration to the staff member as the directorship is part of their normal duties.

9.  Variation of Procedure

The procedure outlined in this policy may be varied to meet the requirements of the Organisation‘s rules, constitution, trust or other guiding  document, provided that such variation meets the requirements of the Local Government Act 2002.

Procedure  for Joint Appointment of Directors/Trustees – Nelson City Council/Tasman District Council

1.     Introduction

The Councils jointly control or have significant shareholdings in several Council Controlled Organisations and in Port Nelson Limited, a port company registered in accordance with the Port Companies Act 1988. These operate as independent organisations with their operations overviewed by a Governing Body of Directors or Trustees.

2.     Scope

The purpose of this policy is to set out the policy for selection, appointment and review of Directors/Trustees jointly appointed to the Governing Bodies of Council Controlled Organisations (CCOs) as per Clause 57 of the Local Government Act 2002, and for Port Nelson Limited.

3.     Criteria for Selection of Directors/Trustees

The criteria for selection set out in this paragraph shall apply to Directors/Trustees of all CCOs, and Port Nelson Limited that are jointly appointed.

a.     Completed the Institute of Directors course or have equivalent experience

The criteria set out in this paragraph should be considered in the selection of candidates for Directors/Trustees of all CCOs, and Port Nelson Limited that are jointly appointed

b.     Demonstrated ability to think commercially and financially about strategies, projects and the intelligent deployment of resources

c.     Articulate, able to convey thoughts in a concise and clear manner

d.     Prepared to be counted on important matters

e.     Have a clear commitment to, and understanding of, the responsibilities of Directorships

f.     Relevant business experience and/or the ability to gain an in-depth familiarity with the company and its business area

g.    Objectivity in decision making

h.    Respect for colleagues and staff

i.     High ethical standards

j.     Proven commercial experience

k.     Positive attitude to public ownership and the principles of good corporate citizenship

l.      Financial acumen

m.    Commitment to regional needs and priorities

n.     Any special considerations/requirements in respect of the specific organisation

4.     Process for Appointment of Directors/Trustees

The Joint Shareholders Committee will  meet  with the Chairperson of the relevant Governing Body to discuss specific requirements.

A recruitment consultant will be employed to develop a list of candidates and for this purpose will advertise specifically for the vacancy needing to be filled.

The Joint Shareholders Committee may refer to the recruitment Consultant for inclusion in any list of candidates any person or persons recommended for appointment by the Chairperson of the Governing Body.

The Recruitment Consultant shall undertake a preliminary interview of those listed for appointment, having regard for the criteria listed in clause 3 above, and carry out a reference check as necessary, before developing a short list for recommendation in a report to the Joint Shareholders Committee.

The Councils will make the final decision on the recommendation of the Joint Shareholders Committee.

5.     Reappointment of Directors/Trustees

Where a Director/Trustee‘s term of appointment has expired and they are offering themselves for reappointment, the process outlined in this section will apply, subject to the provisions of the constitution of the organisation concerned.

The Joint Shareholders Committee may make confidential enquiries from the Chairperson and other members of the Governing Body as necessary.  These enquiries will seek to ascertain:

  • Whether the skills of the incumbent add value to the work of the Governing Body
  • Whether there are other skills which the Governing Body needs
  • The overall maturity of the Governing Body i.e. there may be circumstances where many of the Governing Body are new and a change in existing Directors/Trustees would compromise the Governing  Body‘s ability  to pursue a desired vision and long term strategy. Conversely, there may be a need for new skills and ideas.

The Joint Shareholders Committee will consider the information obtained and form a view on the appropriateness of reappointment or making a replacement appointment.

Where it is the opinion of the Joint Shareholders Committee that reappointment is appropriate then the reappointment will be recommended to each Council. If it is considered that reappointment is not appropriate the process outlined in Section 4 will be followed.

6.     Remuneration of Directors/Trustees

Directors/Trustees shall receive fees in accordance with scales approved from time to time by each Council prior to the organisation‘s annual general meeting.

The governing body of the organisation will provide appropriate information and details of any proposal to request an increase in remuneration at least 3 months before the CCO‘s annual general meeting.

7.     Appointment of Elected Members as Directors/Trustee

It is acknowledged that on occasion there may be reasons to appoint or reappoint an elected member or staff member as a Director/Trustee of a CCO. Any report making such a recommendation to the two Councils must clearly explain the reasons supporting this course of action.

It is noted that the Councils have their own separate policies regarding the appointment of elected members as Directors/Trustees; Nelson City Council does not appoint current Councillors  to  these positions,  whereas it is the Tasman District Council‘s position to appoint the most appropriate person whether a current Councillor or not.

The appointment or reappointment of a Director/Trustee who is also an elected member or staff member will be handled in accordance with the procedures outlined in sections 5 and 6 except that there will be no remuneration to the staff member as the directorship is part of their normal duties.

8.     Variation of Procedure

The procedure outlined in this policy may be varied to meet the requirements of the Organisation‘s rules, constitution, trust or other guiding document, provided that such variation meets the requirements of the Local Government Act 2002.