Nelson City Council

Key Stakeholders

Key Stakeholders are the individuals, groups or organisations affected by, or involved in some way with your event, such as local police and neighbouring residents. Consulting with key stakeholders is important for ensuring the success of the event. Make sure you give stakeholders enough time to offer advice and plan any services you may be asking them to provide. Work out from the checklist who the key stakeholders are for your event.

Community liaison

It's really useful to inform residents, businesses and others who may be affected by the event. Make them feel involved and give them the opportunity to deal with any concerns. That way you'll prevent complaints or problems arising during or after the event.

Police liaison

Event organisers should involve the police from the start. Contact them at least eight weeks before the event. Provide them with the following information to help them give you advice and support:

• The venue and timeframe for the event
• Expected numbers and target audience
• Proposed entertainment
• Security provision (name and contact for the security firm)
• Planning around alcohol
• Planning around food and water provision
• Emergency service provisions
• Emergency and evacuation procedures
• Details of any road closures or special permits
• A direct contact number for the event manager.

Nelson Police Telephone: +64 3 546 3840

Street collections and the selling of raffle tickets should not be undertaken without permission from the Nelson City Council.

Nelson City Council Administration Adviser Telephone: +64 3 546 0289.