C. Financial delegations

In the absence of the officers named, the delegation reverts to the Chief Executive.

Key

CE – Chief Executive

CFO - Chief Financial Officer

EM – Executive Manager

General

No.DescriptionDelegated to

F1

Negotiation of property transactions

As authorised by Council

EM Strategy and Planning

EM Community Services

EM Network Services

EM Support Services

F2

Fees and charges

Setting of fees and charges within the policies set by Council

CE

CFO

EM Strategy and Planning

EM Regulatory

EM Community Services

EM Community Relations/Kaihautū

EM Network Services

EM Support Services

EM Office of the Mayor and Chief Executive

F3

Legal proceedings for enforcement

Institute legal proceedings to ensure compliance with, and if necessary enforce the provisions of bylaws, statutes and regulations where those provisions relate to the statutory duties and responsibilities of Council, and also to collect any revenues due and owing to Council

CE

CFO

EM Strategy and Planning

EM Regulatory

EM Community Services

EM Community Relations/Kaihautū

EM Network Services

EM Support Services

EM Office of the Mayor and Chief Executive

Local Government (Rating) Act 2002

No.DescriptionDelegated to

F4

Section 20

Rating units in common ownership

Decisions on two or more rating units to be treated as one rating unit

CFO

Team Leader Accounting Services

Management Accountant

Rating Officer

F5

 Section 28(2) Divide rating units

Decisions on whether to divide rating units and on the methodology for division for general rate, targeted rate, rateability, or remission.

CFO

Team Leader Accounting Services

Management Accountant

Rating Officer

F6

 Section 28(3) Identify rating unit

Whether disclosure of the name of a person is necessary to identify a rating unit

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

F7

Section 29

Rating database information copy fee

To determine the fee for supplying copies of information from the rating information database

CFO

Team Leader Accounting Services

Management Accountant

F8

Section 35(b)

Objections - Rating Information database

To determine objections to the rating information database

CFO

Team Leader Accounting Services

Management Accountant

F9

Section 39

Names - Rating Information database

To remove names from the rating information database

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

F10

Section 40

Objections - rates records

To determine objections to rates records.

CFO

Team Leader Accounting Services

Management Accountant

F11

Section 50

Correction of errors

To correct errors in the rating information database and rating records

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

F12

Section 52(2) Rates invoices

To issue invoices based on previous years rates

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

F13

Section 54

Rate payments

Determine agreeable method of rate payments

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

Finance Assistants

F14

Section 54

Collectable amounts

Not to collect small amounts

CFO

Team Leader Accounting Services

Management Accountant

F15

Section 61(1)

Collect unpaid rates

To recover unpaid rates from owner

 

CFO

Team Leader Accounting Services

Rates Officer

Finance Assistants

F16

Section 61(1)

Collect rates arrears

Make arrangements with ratepayers to repay arrears over an acceptable period

 

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

Finance Assistants

F17

Section 62

Recover unpaid rates

To recover unpaid rates from persons other than owners

 

CFO

Team Leader Accounting Services

Management Accountant

Rates Officer

F18

Section 63

Proceedings for unpaid rates

To commence proceedings for unpaid rates

 

CFO

Team Leader Accounting Services

Management Accountant

F19

Section 67

Rating sale

Commencement of rating sale or lease provisions

 

CFO

Team Leader Accounting Services

Management Accountant

F20

Section 77-83

Abandoned land

To sell abandoned land

 

CFO

Team Leader Accounting Services

Management Accountant

F21

Schedule 1 and 2

Non-rateability of land

Determining non rateable land

 

CFO

Team Leader Accounting Services

Rates Officer

Finance Assistants

F22

Section 13

Receiving of declarations

To receive declarations in respect of rates rebates under the Rates Rebate Act

 

Manager Customer Service Centre

Team Leader Customer Services

Customer Service Officers

Rating Officer

Financial Delegations from the Council to Officers

No.DescriptionDelegated to

F23

Overall Treasury functions

Including establishing appropriate structures, procedures, and controls

 

CFO

F24

Borrowing and investment

Negotiating and authorising borrowing and investment facilities.

CE

CFO
  Initiating borrowing and investment transactions within existing facilities

CFO

Team Leader Accounting Services

Management Accountant

Financial Accountant

Accountant

F25

Bank accounts

Opening/closing bank accounts and authorising signatories (but not including the main operating account).

CE

CFO
  Overseeing the Nelson City Council‘s cash requirements CFO

F26

Day to day treasury functions

Maintaining a register of all major balance sheet items including bank, investment and borrowing reconciliations, countersigning cheques, reviewing and approving bank reconciliation‘s and overseeing maintenance and integrity of General Ledger recording

 

CFO

Team Leader Accounting Services

Management Accountant

Financial Accountant

Accountant

F27

A

Cheque signing and bank authorities

Nelson City Council General Account

Any two of the following levels (signing and counter-signing):

  • Mayor
  • CE
  • CFO
  • EM Support Services
  • Team Leader Accounting Services
  • Management Accountant
  • Financial Accountant
  • Accountant

B

Nelson area Local Authorities Petroleum Tax account

Any two of the following levels (signing and counter-signing):

  • Mayor
  • CE
  • CFO
  • EM Support Services
  • Team Leader Accounting Services
  • Management Accountant
  • Financial Accountant
  • Accountant

C

Finance Department Imprest

 

Any two of the following levels (signing and counter-signing):

  • CFO
  • Team Leader Accounting Services
  • Management Accountant
  • Financial Accountant
  • Rates Officer
  • Accountant
  • Creditors Officer

D

Library Imprest Account

 

Any two of the following levels (signing and counter-signing):

  • Manager Libraries
  • Librarian Acquisitions
  • Librarian Collections
  • Customer Services Librarian

F28

A

Operation of the Electronic Banking Deskbank System

System used to Download Banking Transactions

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Rates Officer

Finance Assistants

Accountant

Creditors Officer

Payroll Officer

F28

B

On-line saver Investment account

Initiator

Team Leader Accounting Services

Management Accountant

Financial Accountant

Finance Assistants

Accountant

Payroll Officer

 

Authoriser

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Finance Assistants

F28

C

Direct Credit to Pay Creditors

Initiator

Team Leader Accounting Services

Management Accountant

Financial Accountant

Rates Officer

Accountant

Creditors Officer

 

Authoriser

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Accountant

F29

A

Operation of the Electronic Banking Deskbank System continued

Direct Debits for Debtors Payments

Initiator

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Rates Officer

Finance Assistants (only 1)

Accountant

 

Authoriser

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Rates Officer

Finance Assistants (only 1)

Accountant

F29

B

Payroll Payments

Initiator

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Accountant

Payroll Officer

 

Authoriser

 

Team Leader Accounting Services

Management Accountant

Financial Accountant

Accountant

F30

Operation of NZEUR Holding Account

Authorised by the Account Holder to operate the Holding Account

Preparer

Manager Parks and Facilities

CFO

Management Accountant

 

Approver

CE

CFO

Executive Manager Support Services

 

Sign up to pre 1990 scheme (mandatory)

CE and CFO jointly

F31

Write-off outstanding accounts receivable of amounts less than $2500

CFO

F32

Remit fees and charges of amounts less than $2500

 

CFO

Management Accountant

Team Leader Accounting Services

Financial and Administrative Delegations from the Chief Executive to Officers

In the absence of the officers named, the delegation reverts to the Chief Executive.

Key

CE – Chief Executive

CFO - Chief Financial Officer

EM – Executive Manager

Personnel delegations – statutory powers of the Chief Executive

No.DescriptionDelegated to

F33

Local Government Act 2002 Section 42

Salary and travel

Including salary authorisations and approval of travel

CFO

EM Strategy and Planning

EM Regulatory

EM Community Services

EM Community Relations/Kaihautū

EM Network Services

EM Support Services

EM Office of the Mayor and Chief Executive

F34

Local Government Act 2002 Schedule 7 Section 36

Good employer principles

Any person having responsibility for the selection and management of employees must operate a personnel policy that complies with the principle of being a good employer

CFO

EM Strategy and Planning

EM Regulatory

EM Community Services

EM Community Relations/Kaihautū

EM Network Services

EM Support Services

EM Office of the Mayor and Chief Executive

F35

Operating and maintenance budgets

To approved limits of the LTCCP/annual plan

Operational assets

Expenditure on operational assets, for assets approved in the LTCCP/annual plan or the business plan

Tenders, contracts and capital

Acceptance of tenders, contracts and capital expenditure within the limits of the LTCCP/annual plan or business plan

 

Support Services

EM Support Services

Manager Administration

Manager Information Management

Manager Human Resources

Manager Quality Management

Project Portfolio Manager

Regulatory

EM Regulatory

Manager Resource Consents

Manager Building

Manager Parking

Network Services

EM Network Services

Manager Capital Projects

Manager Roading and Solid Waste

Manager Parks and Facilities

Manager Utilities

Community Services

EM Community Services

Manager Emergency Management

Manager Customer Service Centre

Manager Libraries

Manager Community Development

Strategy and Planning

EM Strategy and Planning

Manager Strategic Response

Manager Policy and Planning

Manager Research and Monitoring

Community Relations/Kaihautū

EM Community Relations/Kaihautū

Manager Community Relations

Finance

CFO

F36

Submission signing

When the Council or a committee has resolved to set up a group to prepare a submission to an external agency, the relevant committee chairs or portfolio holders have the delegated authority to sign the submission on behalf of the Council. The Council, portfolio holders and committee chairs further delegate to an EM, the authority to sign the submission once approved by the portfolio holder or committee chair

 

CFO

EM Strategy and Planning

EM Regulatory

EM Community Services

EM Community Relations/Kaihautū

EM Network Services

EM Support Services

EM Office of the Mayor and Chief Executive

F37

Public Bodies Contracts Act 1959 Section 4(1)

Clean heat warm homes

Authorisation of contracts under the Council‘s Clean Heat  Warm Homes programme to a maximum of $15000 per contract

 

Manager Community Development

F38

Special Economic Projects

To approve funding for specific economic projects to a limit of $10,000 per project

 

EM Community Services